Bayan for Payroll and Wages Management

Bayan for Payroll and Wages Management

The Bayan system offers a comprehensive solution for managing payroll and wages. It is designed to comply with the regulations and laws set by the Saudi Arabian Ministry of Labor. The system supports the calculation of annual allowances for employees and automatically generates wage protection system files. It can also be integrated with biometric attendance devices for accurate recording of attendance data.

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Introduction to the system

Bayan system for managing salaries and wages provides an integrated management of financial operations related to employees within the facility, as the system provides many interfaces for classifying employee benefits and allowances. Vacation allowance – ticket allowance – end of service reward) Bayan account management system is distinguished by the ease of preparing payrolls and linking them with attendance and departure devices, which provides the highest levels of accuracy and control over employee time in the facility. The system enables the facility to post all financial transactions for employees to the general ledger in The accounts system is automated by providing all the options that provide linking between employees and their accounts in the chart of accounts.

Salaries and wages system

Classification of employee benefits and allowances, types of advances and penalties and their causes, types and causes of rewards into an infinite number of classifications.
Record employee reward data.
Issuing notices of employee advances, following them up, and deducting them from salaries according to the options of each predecessor.
Recording the monthly penalties for employees (financial, non-financial measure) and linking them to the payroll in case they were financial penalties.
Recording and following up on employee salary and wage increases, as the system provides an easy and flexible interface to process salary increases, where salaries can be increased in total for all employees, individually, or according to (company, branch, department, department, profession, nationality, position, employee).
Calculating the employees’ financial allocations (annual leave allowance, ticket allowance), as the system allows defining equations for calculating allowances for each facility according to the system they follow, especially with regard to the overlapping of the period in the Gregorian and Hijri calendars, where the system allows the division of vacation periods and tickets into Gregorian and Hijri periods With the provision of a printed form designed in a way that makes it a detailed model for everything that happened in the calculation process.
Calculating the end of service reward. Many options are available in the interface that allow making the screen to accept work according to the facility’s policy.

Approve personnel procedures

The system provides an appropriations interface for approving all procedures related to the employee, whether they are financial and administrative, and they have an impact on the employee’s file in the establishment.
The system does not allow the employee to be transferred from one month to another unless the previous month is closed financially and administratively.
The system issues many reports related to the approval process (approved procedures by type, month, employee, department, registrar, unapproved procedures, rejected procedures).

The calculation is done through an easy screen in which all the options required to control a huge number of employees are available, as the result of the salary calculation process is the following:
A- Calculation success report. A summary of those whose salaries have been calculated appears in this report, and the report is printed.
B- Calculation failure report. In this report, all employees whose salaries were not calculated appear with a statement of the reason for each employee to facilitate the review process in the event that there are unapproved procedures for approval, and then they are calculated again, either individually or as a whole group or according to departments…etc. .
C- A report on those who are licensed and whose salaries have not been reduced.
D- A report on those from whom advances or penalties have been deducted.
Before the salary calculation process, the system listens to printing reports of procedures that are directly related to the salary, and this provides ease of review before calculating what will be processed in the salary calculation process.
The system provides procedures to prove the process of disbursing salaries and exporting them to banks in a manner according to the bank.
It provides a screen system to close the month after the calculation process in order to prevent tampering with the calculation after its approval, with the possibility of cancellation by the responsible employee.
The system divides the employee’s salary according to the cost centers in which he worked during the month, in case he was transferred from more than one cost centers within the same month.

The system provides the possibility of paying advances through the notice number within the institution’s funds.
The system provides the possibility of creating the accounting entry resulting from the salaries of employees and transferring it to the general ledger system, and the entry number can be printed on all payroll statements.
The system allows, through the daily entries interface of the general ledger system, that the payment entry be automatically created by simply writing the accrual entry number and specifying the bank or fund account number from which the payment will be made.
Report of salary increases in salaries (those who received a basic salary increase, allowances, meal allowance, additional allowance, meal adjustment, additional adjustment).
Social insurance entitlements report (company, employee, both).
Report of disbursed, deducted, remaining, and deferred advances, and end-of-service advances according to the type of employee.
Payroll report (comprehensive report, report with extras, report with extras and duties, detailed report for the employee, detailed report for signature, detailed report for the bank, detailed report for the financial management, accounting entry for the payroll, report with extras, report on net salaries, report on salaries according to the sponsor) .
A report to whom the end of service benefits were paid, a report to whom the allowances were paid (annual leave allowance, tickets allowance).
An analytical report for each employee and a total statistics for each department with end-of-service benefits for employees in the facility up to a certain date.

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